These regulations apply to the Cardiff, Glyntaff, Newport and Treforest libraries .
- All registered students of the University automatically have a library account; the student ID card is their library card.
- Members of staff should contact the library in order that a library account can be set up; staff membership is renewed annually.
- External readers may become members upon payment of an annual membership fee of £40.00 per year (including VAT at 20%), or at a reduced rate of £25.00 per year (including VAT at 20%) for Alumni and ex-members of University staff. This entitles these readers to borrow a maximum of six items plus two High Demand items.
- Organisations may obtain corporate membership upon payment of an annual fee of £100 (inc VAT
at 20%). This entitles the organisation to 3 membership tickets, each
allowing 6 loans. Schools may obtain membership upon payment of an
annual fee of £50 (inc VAT at 20 %). This
entitles the school to 2 membership tickets, each allowing 6 loans. Some
material, for example most audio visual material, may not be borrowed
by external readers or corporate/school members for copyright and
Loan of Books and Equipment
- A current University ID card (library card for staff, external and
corporate/school members) must be used every time a book or item of
equipment is borrowed or renewed in person. A student borrower may only
use a University ID card bearing his/her own photograph.
- The loan entitlement and loan periods are as agreed by the Executive and stated in the Library Services Guide.
- Media equipment is booked through the Connect2
online booking system. Access is limited to staff of the University and
students enrolled on designated courses. Terms and conditions are
displayed on the Connect2 homepage.
for overdue books and equipment shall be levied at a rate agreed by the
Executive. Non-payment of fines will result in suspension from use of
- Non-return of items on loan or damage to items on loan will be
subject to a replacement/repair charge as determined by Library
Services. Laptops and media equipment replacement/repair costs are
determined by the Equipment Loans Policy (PDF).
- Any student who is in debt to the University may be excluded from
any or all University services (e.g. libraries, teaching and assessment)
and may be refused permission to re-enrol with the University until the
debt is paid. Assessment results may be withheld and certificates will
not be issued until the debt is paid. The University may take
appropriate steps to recover any outstanding debts or recover/replace
any University property.
- Loan items will be renewed automatically if they are not required by other readers.
- Recalls: any items on loan may be recalled if requested by another
reader and must be returned to the library within one week from the
date of the recall. Non-return of recalled items will lead to suspension
of library facilities, and fines will be charged at the approved rate.
- Requests & Intersite requests: requests for items on loan to
another reader, or for items available from another campus, are made
using the online library catalogue, FINDit.
The reader will be notified by email when the request is available to
collect from the request collection shelves; the request will be kept
for one week.
- Inter-library Loan
requests for books and journal articles from other libraries can be
made via FINDit. Such loans are subject in each case to the conditions
imposed by the library providing the loan. Taught students can have up
to 5 free inter-library loans per academic year; thereafter the charge
is £3.00 per item for satisfied requests.
- Access to theses is via the British Library online service EThOS.
- It is the responsibility of the user to ensure that all Library
materials are properly issued before removal from the Library;
self-service machines for the issue/return of books, dvds and cds are
found in all USW libraries. All users leaving
the library in possession of books or papers or equipment must show them
on request. Any attempt to remove materials without having them
properly issued will lead in the first instance to the reader’s Head of
Department being informed, and in the case of students, also the course
tutor. A second offence will lead to a suspension of Library use, and
the Head of Department being informed for disciplinary action. A third
offence will result in a £50 fine, as well as a further suspension and
the Head of Department again being informed.
- External borrowers including corporate/school members will have
all borrowing facilities withdrawn at the first offence. Appeals against
the application of Library Services sanctions should be addressed to
the Head of Digital Services – Andrew Dalgleish (Library Services). Any further appeal on the same case will be dealt with by the Head of Student Support and Library Services.
- Copyright is a legal right. The University is both a creator, and
user, of copyright material and takes its responsibilities in relation
to copyright and other intellectual property seriously.
- Before you copy any material (in whatever form) you should be satisfied that you are acting in accordance with the law. Guidance on copyright matters is available on the USW website.
- Use of computer-based services provided by Library Services is subject to the University’s Regulations for the use of University computing facilities
- Any username, password or PIN number provided to a user for access to Library services is for personal use only and must not be disclosed to anyone else.
- Access to some Library resources is governed by regulations, which
limit use to University of South Wales staff and students, and users
ceasing to be members of staff or students of the University must
discontinue their use of these services.
- Library users should be able to show some form of identification (e.g. University ID card) if asked by Library staff.
- Users are required to work quietly in the Library so as not to
disturb others and to observe the requirements for each study zone.
Offenders will be asked to leave.
- Alcohol, smoking (including e-cigarettes) and hot food are not
permitted in the Library. There is signage within each study zone giving
guidance about what food and drink is permitted within each zone.
Offenders will be asked to leave.
- In order to avoid disturbing other users, mobile phone calls
should be made from designated areas or outside the Library. Similarly,
any calls received within the Library should be taken outside the
building or in a designated area.
- The use of any personal equipment connected to mains electrical
supply (unless previously tested by the University) is not permitted in
the Library under any circumstances.
- Filming, recording or photography in the Library requires the permission of the Head of Digital Services or his nominee.
- Any loss or damage to Library materials or equipment should be reported immediately. Users are referred to the Equipment Loans Policy (Liability for Loss or Damage).
- Any disorderly conduct, abusive behaviour towards staff or
students or breach of the regulations will result in the user concerned
being asked to leave, and could result in suspension from the use of the
Library, Library Services and further University disciplinary action.
- Any damage to or theft of University property including Library
materials or equipment may result in disciplinary action under Section
2.1 of the University’s Regulations Governing Student Conduct.